Contact: 082 PERFORM (737 3676)
How Important is Your Outlook?
The purpose of having Outlook is to improve your productivity. But is it getting the job done?
Email and Outlook have become an integral part of our lives - we can hardly remember a time without email (remember the fax??). Many users feel they can't get through a single day without checking their email - can you?
The sad thing about Outlook users is - they don't use it!
- 100% use it for managing their email.
- 60-75% use the Calendar (but only for meetings and not to manage their own time).
- 40-50% use Contacts to keep information of the important people in their lives.
- About 2-5% use Tasks to manage their projects and actions.
- About 1% use Notes to keep vital reference information.
- 0% use Journal to capture a record of important interactions.
- 0% use Discussion Notes to quickly capture a note of a conversation and save it the other party's folder in the email system.
What do these figures tell us? That you are not getting the full value for the money you or your company have already spent on getting Outlook.
It doesn't have to be that way!
Every minute you can save by working more efficiently on your Outlook is a minute back in your life, to use at your discretion. The more features and capabilities you put into use (and the more you customise it to your particular needs), the more efficient you will be. You'll get things done faster and increase your productivity in hundreds of ways you never thought possible.
Are You Doing Everything 'Right' and Still Feel Behind the Curve?
If you're like most business users, you're on your Outlook so often it feels like you have lost contact with the world if you can't access your email.
Incredibly, you could be wasting untold time and energy every moment you're using your Outlook!
How can you know whether you're making costly productivity mistakes with your Outlook? The warning signs include when you:
- Use it almost exclusively for email and managing meetings;
- " Keep all your emails in your Inbox - just in case;
- Have no idea how to manage your reminders of things to do in your Calendar and Tasks.
- When checking your email you jump around from the one to the other, marking the ones you need to come back to as "unread";
- Have not incorporated the most important time-saving keyboard shortcuts;
- Remain blissfully unaware of the various controls by which you can reduce daily distractions - like getting rid of that envelope that appears every time you receive a new mesage;
- Do not know how to quickly store and access reference information in Notes;
- Have never heard of half the functions Outlook offers for making your life easier and your tasks swifter;
If you do not know how to get the full value of all that your Outlook has to offer, then every minute you spend on it could end up costing you precious hours,both at the office and at home.
You Can Achieve Greater Outlook Productivity
At Productivity Pit Stop we specialize in putting time back in your pocket - and the pocket of your business.
Since 2002 we have successfully helped thousands of busy professionals turbocharge their productivity by using a simple yet powerful Workflow Management System that integrates seamlessly with MS Outlook.
As a matter of fact, it looks as if Outlook has been designed with this system in mind.
Our clients have been so pleased with the results that many have been asking us to expand this program. We are now happy to deliver the same methodology to you and your BlackBerry, Lotus Notes and GroupWise.
You (and your Outlook!) are invited to join us at our Outlook Productivity 5 hour workshop designed to put Outlook on steroids and make it your No. 1 productivity tool.
You are invited to join us at one of our open Multiplying Your Outlook Productivity workshops. This workshop is designed to put your faithful Outlook on steroids and make it your No. 1 productivity tool.
Please note: This workshop is limited to those who are already familiar with Outlook basics, but who are not yet tapping its potential to transform their projects and workflow and use it as a business productivity tool.
At your "Outlook Productivity" workshop, you will:
- Get a time-proven system for efficient workflow management. We call this system the Map for Action, and it is not limited to using with your Outlook! You can also apply the same system to help you win the war between you and your desk, be more productive on your BlackBerry, and also apply it to your personal life!
- Be crystal clear about outcomes you want to achieve and the exact Next Steps you need to take.
- Set up your Outlook in alignment with the Map for Action to ensure improved efficiency and productivity.
- Get to know shortcuts, tips, tricks and techniques that are guaranteed to squeeze more juice from your Outlook. (We've pre-screened virtually everything that's out there so we can deliver to you only the most valuable, along with ways to ramp them up for even MORE productivity!)
- Learn more effective ways to manage information - and information overload.
- Deal with e-mail more efficiently and completely, until you can shrink that Inbox without pulling a muscle!
- Get immediate results. Bring your laptop with Outlook to the workshop and benefit from your new knowledge and skills in real time - no lag afterward while you're still fiddling with the settings.
As a result you will:
- Be better organised
- Be more relaxed
- Have less stress
- Work with greater focus
- Get more done in less time
- Save 40 minutes per day
- Get hours back into your life
- Overcome your fear of working with technology
Workshop Agenda and Content - Outlook Productivity
General Outlook and other Windows productivity tips
Keyboard shortcuts in Outlook and Windows
Customising Outlook to suit your way of working
Productivity Principles
Get it out of your head and into your system - creating a calm mind
Clarity brings power
Be where you are
Separate action from reference
Group similar actions together
Take your regular productivity pit stops
Batch process your e-mail
High performance workflow management
The phases of high performance workflow management
Your "Map for Action": How to process new inputs by asking simple questions
The value of "managing actions" vs. "managing time"
Applying the workflow management system in Outlook
Filing information for reference:
- Notes
- Contacts
- Journal
- Reference email folders
- Posting notes to email folder
Managing action reminders
- Calendar
- Tasks
Managing information for smaller projects (overview)
Keep or delete?
Productivity tips: Auto create new items
How to deal with your e-mail more effectively
Structuring your e-mail folders
Reference folders
Action folders
How to use "Rules" to stay on top of your mail
Applying the "Map for Action" methodology to your e-mail Inbox
Creating Notes, Tasks, Calendar items and even new e-mail from items in your Inbox
In return for your registration fee you get all the benefits above, plus:
- Interactive learning
- Our Outlook Productivity Workbook
- Laminated A5 with your Map for Action on one side and handy chart of Outlook shortcuts on the other
- Coffee/tea with snacks
- Complementary Lunch
- Ongoing implementation support by e-mail and phone
- Monthly Outlook teleseminar/webinar
- Our monthly Productivity Pit Stop newsletter, featuring useful tips and methods for streamlining your workday
This is more than a workshop-it's a relationship. We are there to support you afterward as you implement your new knowledge and skills in real-life situations.
Please click here to request more information.
Our No-Risk, Money-Back Guarantee
If you are not happy, I am not happy. If by the first break you feel that you are not going to gain the benefits you expected, you are free to leave and your money will be refunded in full-no questions asked.
This workshop is expected to fill up quickly and we take a maximum of 14 participants. To book your seat now, please complete and submit the form on the right hand side.
Workshop dates and venues (open workshop)
Cities and dates on which we offer the workshops are available on the form at your right. Please click the dropdown arrow for "Preferred city and date where you would like to attend the workshop".
Workshop schedule
Start: 08:30
Break: 10:00
Resume: 10:20
Lunch: 13:30 until you feel to leave
Please note that workshop details as well as directions will be sent to you a week before the workshop.
Registration fees (open workshop)
Our programme fees include the workshop, manual, handouts, complimentary lunch as well as our implementation support programme after the workshop. The support programme includes ongoing support by e-mail, phone, SMS and IM, a monthly productivity teleseminar, a monthly Outlook productivity seminar and our monthly Productivity Pit Stop Newsletter with useful productivity tips and news about new developments.
Our fees for the live Outlook Productivity workshop are:
1-2 seats: R1 950 per seat
3-5 seats: R1 850 per seat
Payment options
You have two payment options:
Option 1: Pay by credit card. All major cards accepted.
Option 2: Pay by EFT on receipt of invoice.
After submitting your application you will have an opportunity to provide your credit card details, should you choose that option.
Please click here to apply for your seats.
Please click here to request more information.
I look forward to seeing you at the workshop!
Gerrit Cloete
Productivity Pit Stop - Dedicated to putting time back in your pocket
Mobile: 082 737 3676
